NCUHS Volunteer Requirements

Non-Clinical UCLA Health Sciences Volunteers are required to only be within the locations according to their approved scope of duties.

• Locations must be Non-Clinical buildings ONLY as indicated in their Scope.
• Requirements to be onsite:
  • Volunteers must be currently registered and maintain “active” status under the faculty/staff’s assignment (faculty/staff will be notified of who is under their supervision today).
  • Volunteers must wear their UCLA Volunteer ID Badge at all times in order to be onsite. Our office handles the badging process.
  • Volunteers must adhere to current UCLA Health COVID Guidelines and Protocols such as masking, physical distancing, hand hygiene, and any updated requirements (i.e. Booster stickers, etc.).
  • Volunteers are required to complete all training and health updates prompted by our office’s new database system. Please remind your volunteers to complete their expired/missing requirements as soon as possible.

1. Read the Volunteer Eligibility Requirements to make sure they qualify for volunteer status
2. Apply as a new volunteer (or existing volunteer adding the new assignment) through the Opportunity link (Inviting Supervisors should have these to send to you via email)
3. Complete the rest of the Volunteer Application via the Volunteer Dashboard (Click here for visual guide)
4. Wait for confirmation email from the system to start the rest of the steps (our staff review the prescreening questions which are based on the eligibility criteria)
5. Complete the rest of the steps (Paperwork and Forms, Background Check, Training Certificates, and Immunizations/Health Clearance Requirements)
6. Attend On-Boarding Follow-Up Session(Link opens in new window) with our coordinator
7. Complete Orientation and Quiz(Link opens in new window)
8. Obtain clearance email and link to obtain an ID Badge from our office

Paperwork and Forms

EXPECT the following Paperwork to be completed as part of your Onboarding Process (via DocuSign):

1. UCLA Health Sciences Volunteer Agreement
2. Elder, Child, and Domestic Abuse Reporting Forms
3. Patent Acknowledgement Form
4. Election for Worker's Compensation Form
5. Code of Conduct Attestation
6. Sexual Harassment Attestation
7. NOTE: Minor Volunteers will be required to sign additional forms with their parents/guardians. 

Training Certificates

EXPECT the following Trainings to be completed as part of your Onboarding Appointment:

1. HIPAA Privacy and Information Security Training
2. CICARE Annual On-Line Training
3. Radiation Safety: Radiation Hazard Awareness Training
4. Encryption Policy: Use of Mobile Devices and Removable Media Policy Attestation
5. Volunteers Cyber Security Training 
6. UCLA Health Equity, Diversity, and Inclusion (EDI) Training Modules
7. Non-Clinical UCLA Health Sciences (NCUHS) Volunteer Program Training
8. Laboratory Safety Fundamentals Training from UCLA Environmental, Health & Safety (EH&S) (Only if you will be in a lab or with lab experiments)
   • Completed via UCLA EH&S Worksafe: http://worksafe.ucla.edu/UCLA/Programs/Standard/Control/elmLearner.wml(Link is external) (Link opens in new window) 
   • How to find and download your Completed Certificate: 
     http://volunteer.tsunoi-toso.com/custom/527/images/Worksafe%20Laboratory%20Safety%20Instructions.pdf(Link downloads document) (Link opens in new window)

Immunization/Health Clearance Requirements

EXPECT the following Health Clearance items to be completed as part of your Onboarding Appointment:

1. NCUHS (Non-Clinical UCLA Health Sciences) Volunteer Medical Surveys

• Tetanus, Diphtheria, Pertussis Vaccine (Tdap): Individual must either have documentation of Tdap (Tetanus, Diphtheria, and Pertussis) vaccine received after age 12 and within the past 10 years or complete a declination in volunteer portal. 
• Hepatitis B Vaccine (Hep B): Individual must either demonstrate immunity to Hepatitis B (blood titers) or complete a declination in volunteer portal.

2. Influenza Vaccine (Flu) 

• Required annually during flu season (November-April) only. Individuals must either have the most recent flu vaccine or complete the declination in volunteer portal

3. COVID-19 Vaccines

• Individuals must either have the most recent COVID vaccine or complete a declination in volunteer
  portal.

For any additional questions NOT listed in our FAQs(Link opens in new window), please contact the UCLA Health Sciences Volunteer Office.(Link opens in new window)